Billing Analyst

Description

Aspire Software is looking for a Billing Analyst to join our team in Lebanon.

Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

What your day will look like:

Accounts Receivable (AR):

• Prepare and issue invoices to customers accurately and in a timely manner.
• Monitor accounts receivable aging reports and follow up on overdue accounts.
• Record customer payments and reconcile customer accounts.
• Investigate and resolve billing discrepancies or customer queries.
• Maintain accurate records of all AR transactions and generate monthly reports.

Accounts Payable (AP):

• Process vendor invoices and ensure accuracy of charges and coding to correct accounts.
• Reconcile vendor statements and resolve discrepancies promptly.
• Schedule and prepare payments to vendors via check, wire transfer, or other methods.
• Monitor AP aging reports and ensure payments are made within agreed terms.
• Maintain accurate records of all AP transactions and assist in month-end closing.

Collections:

· Contact customers regarding overdue invoices via phone, email, and written communication.

· Negotiate payment plans or terms with delinquent accounts to secure payment.

· Track and document all collections activities in company systems.

· Work closely with the sales and customer service teams to resolve disputes affecting payments.

· Escalate unresolved accounts to management or legal teams as needed.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field (preferred but not mandatory).
• 3+ years of experience in AR, AP, and collections or similar roles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel.
• Strong knowledge of accounting principles and financial regulations.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong communication and negotiation skills, with the ability to maintain positive relationships with clients and vendors.
• Ability to prioritize tasks and work under tight deadlines.

Key Competencies:

• Problem-solving and analytical skills.
• Team-oriented mindset with the ability to work independently.
• High level of integrity and commitment to maintaining confidentiality.
• Proactive approach to identifying and resolving financial discrepancies.