Finance and Administrative Assistant

Description

About us
FINARTIS is a leading Swiss software publisher active in the financial sector. We help organizations across the globe in automating their operations, communications and risk monitoring.

From medium to large firms, from simple to complex financial products and activities, from data to UI, we use our creativity and passion for technology to design and develop dependable software solutions that simplify our customer's daily work.

Thanks to the rapid growth of our customer base and the ever changing technological and financial landscape, we always have rewarding challenges to tackle.

Job Purpose
The Accounting and Administrative Assistant will be responsible support our finance and administrative operations. The ideal candidate will manage daily accounting tasks, handle administrative duties, and contribute to the smooth running of the office. This role is perfect for a proactive individual who thrives in a dynamic environment and enjoys multitasking. He/she executes a variety of tasks crucial to the efficient operations of the office including clerical, receptionist and accounting tasks, and takes information to store it, retrieve it, and distribute it

KEY RESPONSIBILITIES

Accounting Duties:

 Process accounts payable and receivable, ensuring timely and accurate payments.

 Assist in preparing and reconciling financial statements and reports (monthly and yearly closing).

 Maintain and update accounting records and files.

 Monitor budgets and track expenses against allocations.

 Support payroll preparation and ensure compliance with tax regulations.

 Petty cash follow-up

 Credit and debit advice entries

 Assist in VAT filling

Administrative duties:

 Manage office supplies and coordinate with vendors for inventory replenishment.

 Organize and maintain office records, including filing systems (digital and physical).

 Handle correspondence, including emails, phone calls, and mail distribution.

 Assist in onboarding new employees and maintaining HR records.

 Support event planning and coordination for internal and external meetings.

 Provide HR administrative support (holiday planning, work permits, certification, HR data, employees timesheets, etc.)

 Prepare specific correspondence, contracts and offers

 Answer the phone, take messages, welcome visitors

SPECIFIC ATTRIBUTION

The Accounting and Administrative Assistant, according to his own specific area of competence, can be also called to participate in the Management meetings related to accounting and share her/his own recommendations for the improvement of existing activities.

Requirements

Education:

 Certificate degree in accounting and/or administration.

 Strong communication skills in English, written and spoken.

Experience:

 Minimum of 3 years’ experience

Skills:

 Integrity and confidentiality in handling sensitive information.

 Problem-solving and critical thinking skills.

 Time management and the ability to prioritize tasks effectively.

 Flexibility and adaptability to changing demands and responsibilities.

 Very good social sense and good communicator

Benefits

 Working from home

 Dynamic work environment

 Career perspective

 Multicultural and International working structure

 Flexible working hours

 Part time (80%)